RoadTrip

JANUARY 21-23, 2022


Clarion Resort Fontainebleu Hotel

10100 Coastal Highway

Ocean City, MD 21842

BEYOND THE CROSSROADS

The journey of life, the journey of discipleship, is always changing. New opportunities, new challenges, new relationships, and new communities shape each day and each season. In the midst of that, God gives us grace for each day, and Jesus continues to show up for us and with us in expected and surprising ways. At our events this year, we will share our journeys with one another, explore the nature of discipleship, and orient ourselves toward the presence and call of Christ.

Bring your high school youth for a weekend of service projects, faith-filled discussions, and relationship-building in small groups. RoadTrip includes workshops and networking for adults, as well as opportunities to worship together. Come make new friends and renew friendships with attendees from throughout our synods!


$250 per person includes program, lodging, meals, activities, and a t-shirt!

RoadTrip Covid Update

After much discernment, conversation, and prayer, our LYO Coordinators, Mentors, and Student Leaders decided to proceed with plans to gather in Ocean City for Road Trip on January 21-23, 2022. Their consensus was, with the significantly lower-than-average registration, to offer the event with significant spacing and strict Covid protocols.

At this time, COVID Protocols for RoadTrip 2022 are as follows:

  • All participants must be fully vaccinated or provide a negative result from a PCR test administered no less than 60 hours prior upon arrival at event.

  • All participants must wear a facemask that always covers both mouth and nose, except when eating or drinking.

  • All participants must observe six feet of social distance in large group, communal spaces.

  • All participants must follow guidelines surrounding singing in worship settings and large group settings.

  • We will have COVID rapid testing kits available on-site for use by any participant who becomes symptomatic. If a participant tests positive, that participant must relocate to one of our designated Quarantine Rooms before leaving the retreat as early as possible.

Although plans proceed to hold RoadTrip 2022 later this month, there are various circumstances under which this event might be cancelled. Those circumstances are as follows:

  • If registration drop below 100 total participants, RoadTrip 2022 will be cancelled.

  • If Atlantic General Hospital is on emergency status, meaning that they are unable to receive an ambulance or emergency room visit, RoadTrip 2022 will be cancelled.

  • If we cannot ensure an attendance ratio of one LYO Mentor for every five LYO participants, RoadTrip 2022 will be cancelled.

Covid Proof of Vaccination Requirement

We are now requiring proof of COVID-19 vaccination for all youth, adults, and staff in order to attend events. If you are not vaccinated or cannot provide proof of vaccination, you must present a negative result from a PCR test administered no earlier than 60 hours prior to the event that will be verified before entry to the event is permitted.


If you do not upload your proof of vaccination before the January 6, 2022 deadline OR bring proof of a negative test as outlined above, you will not be permitted to enter the event, and you will not receive a refund. Any youth participant, regardless of age, who does not meet the entry requirements must be accompanied by an adult from the congregational group until arrangements are made for their return home. If the participant returning home is an adult leader, and their departure leaves the group unable to provide care for the youth they have brought, the entire group must leave the event without the possibility of a refund.


Primary adult leaders, you may either collect this proof and upload it yourself for each participant using the form below, or you may forward the link to families and adult leaders to upload their own.

Service Project Information


As part of our commitment to serve our communities, local and global, we are assembling Lutheran World Relief Personal Care Kits at our youth events this year. To help us collect all the necessary items for these kits, which are distributed among those in need, including the victims of natural disasters, we are asking each congregation to donate supplies to our effort. Many churches host a donation drive for their assigned item (found in the list below), placing a labeled box in a common area of the building and inviting everyone in the congregation to participate. This is a great way to lift up the important role young people play in the life of the greater church! Placing a short blurb in your bulletin or newsletter and announcing the drive during worship goes a long way to ensuring we can assemble the largest number of kits.


  • Church names beginning with A-G – 4-5oz bars of soap (need to be individually packaged)

  • Church names beginning with H-R – adult-sized toothbrushes (individually packaged)

  • Church names beginning with S (including Saints)-Z – sturdy combs


In addition, we are asking that EACH PARTICIPANT bring at least one new lightweight bath-size towel, preferably in a dark color – the more the better, so get your whole church involved!


When you arrive at RoadTrip on Friday night, you will be able to drop off your collected supplies in the same place you check in. Thank you so much for supporting our commitment to service at youth events!

How to register

  • Distribute the 2021-2022 Youth Event Individual Registration Form to all participants, and make sure all adult and youth participants, as well as parents/guardians of all minors attending, have reviewed our COVID precautions and expectations (found below). Your church’s primary leader will use these forms to complete the registration online. You’ll need to turn in the originals of these forms for each participant when you check in Friday, January 21 (if you need to retain them for your own records, please make copies). Remember to collect any scholarship applications now.

  • Registration is due by Thursday, December 23. Due to our COVID precautions, we are unable to accept any registrations or additions after this date.

  • Using the Individual Registration Forms, register your group online. Please note that we are using a new registration platform; for detailed information about how to complete the form, click here.

  • Fill out the RoadTrip housing form (found below), also due no later than Thursday, December 23.

  • If you received any scholarship applications, please enter them into the online form.

  • Once you have completed entering the information online, you may pay in full (or opt for a payment plan) with a credit card directly in the form.

  • If you prefer to pay by check, or you are awaiting scholarship decisions, you may enter the promo code “CHECK” in the appropriate box and click “Apply Discount.” If you are awaiting scholarship decisions, you will be contacted directly with your adjusted total and information about how to submit your payment.

  • If you are paying by check, make sure to note your total before clicking “Apply Discount.” Please send a check made out to “Delaware-Maryland Synod” with “RoadTrip” and your congregation name in the memo line to the Delaware-Maryland Synod, ATTN: Treasurer, 5699 Meridale Road, Baltimore, MD 21228. Please do not bring any checks with you to the event.


That’s it! The primary adult leader will receive a confirmation letter ahead of the event confirming your group’s details and sharing the latest event information.

RoadTrip Housing Assignments

COVID PRECAUTIONS & EXPECTATIONS


We are excited to return to in-person youth events for the 2021-2022 program year! Many things will look the same as they did in the past – small groups where youth can explore and deepen their faith, service projects to help us engage with the world around us, energetic large group gatherings, and time to connect with your congregational group. And, there will be some changes to help keep everyone safe and healthy during the ongoing pandemic. As your group or family consider whether to attend, we invite you to carefully read over our precautions and expectations of event participants to aid in your discernment.


An important update: We are now requiring proof of COVID-19 vaccination for all youth, adults, and staff in order to attend events. If you are not vaccinated or cannot provide proof of vaccination, you must present a negative result from a PCR test administered no earlier than 60 hours prior to the event that will be verified before entry to the event is permitted. If you do not have proof of either, you will not be permitted to enter the event, and you will not receive a refund. Any youth participant, regardless of age, who does not meet the entry requirements must be accompanied by an adult from the congregational group until arrangements are made for their return home. If the participant returning home is an adult leader, and their departure leaves the group unable to provide care for the youth they have brought, the entire group must leave the event without the possibility of a refund.


All youth and adult participants and staff will be expected to:


  • provide proof of COVID-19 vaccination OR a negative result from a PCR test administered no earlier than 60 hours prior to the event;

  • monitor their health leading up to the event, staying home if symptoms arise or they have been exposed to COVID within 14 days of arrival;

  • report any new symptoms during the event to the event medics, arranging for transportation home if medics determine it is unsafe to stay at the event;

  • wash and sanitize their hands regularly;

  • wear a face mask at all times when indoors unless eating or sleeping;

  • practice casual consent by asking others for their boundaries around close contact (hugs, high fives, removing masks in outdoor settings, etc.), and determine their own boundaries as well; and

  • follow the guidance of event staff, including Small Group Leaders, medics, event security, venue staff, and food service providers.


Adult leaders will be expected to:


  • register by the registration deadline (Thursday, December 23) – no late registrations will be accepted;

  • remind youth participants to go through a symptom checklist, posted in each cabin or room, every morning and escort them to a medic if symptoms have developed; and

  • be a good role model by following masking rules and all other safety precautions throughout the entirety of the event.

  • If you have any questions about the precautions and expectations, please contact Deacon Julie Stecker.